Fyle vs Expensify: Which The Top Pick in 2025?

Many businesses turn to Fyle and Expensify for their expense management needs. However, choosing the right solution can be a complex task.

In this article, we’ll review what each solution offers and how they compare, helping you find the best fit for your organization. Additionally, we'll also explore Rho as a third option worth considering.

Fyle Overview

Fyle is an expense management software that focuses on automating expense tracking and real-time spend monitoring. It primarily serves small to medium-sized businesses and industries like construction, non-profits, and healthcare. Fyle's main value proposition lies in its ability to streamline expense capture and integrate smoothly with existing accounting systems.

Fyle Features

Some of the key features of Fyle include:

• Real-time receipt submission: Users can submit receipts instantly via text message or email.
• Automated expense coding: AI-driven technology automatically categorizes expenses based on predefined rules.
• Credit card reconciliation: Automatically matches receipts with credit card transactions for accurate reporting.
• Two-way accounting integrations: Seamlessly syncs data with popular accounting software like QuickBooks and Xero.

Fyle Pricing

Fyle offers a range of subscription tiers to cater to different business needs:

• Growth Plan: $11.99 per active user per month, billed annually. Includes unlimited expense tracking, real-time card feeds, receipt scanning, and mileage tracking.
• Business Plan: $14.99 per active user per month, billed annually. Adds multi-org approvals, ACH reimbursements, and project expense tracking.
• Enterprise Plan: Custom pricing for enterprises with 250+ employees. Includes additional benefits like IP whitelisting and a dedicated account manager.

The prices for each tier are not publicly listed.

Drawbacks To Fyle

General user reviews of Fyle highlight its user-friendly interface and efficient expense management capabilities. However, some users have reported issues with glitches and delays in syncing data.

• "Fyle makes it so easy to keep track of outstanding expense receipts. The integration with text messaging, Slack, email, and Google Calendar makes it seamless." - Verified User
• "The mobile app is very intuitive and easy to use. You can tie your credit card to your account, so anytime it is used, Fyle will automatically create an expense and auto-fill what it can." - Verified User in Computer Software

For more detailed reviews, visit Fyle Reviews on G2.

Expensify Overview

Expensify is a spend management software designed to streamline the process of managing receipts and expenses. It caters to individuals, small teams, and larger organizations by simplifying expense tracking, reporting, and reimbursement. This solution aims to make expense management more efficient and less time-consuming for its users.

Expensify Features

Some of the key features of Expensify include:

• Expense tracking: Allows users to efficiently track and manage their expenses.
• Travel booking: Facilitates the booking of travel arrangements and importing trip expenses.
• Employee reimbursement: Manages the process of reimbursing employees for their expenses.
• Corporate card management: Handles transactions made with corporate cards and captures them in expense reports.

Expensify Pricing

Expensify offers a range of subscription tiers to cater to different business needs:

• Track Plan: $4.99 per user per month. Includes expense tracking and receipt scanning.
• Submit Plan: $4.99 per user per month. Adds expense approval workflows and reimbursements.
• Collect Plan: $5 per user per month. Includes corporate card reconciliation and expense policies.
• Control Plan: $9 per user per month. Adds advanced policy enforcement and custom reporting.
• Enterprise Plan: Custom pricing. Includes dedicated account management and custom integrations.

Drawbacks To Expensify

Overall, Expensify is praised for its ease of use and efficiency, though some users have concerns about its pricing and customer support.

• "The app is incredibly easy to use—just snap a picture of a receipt, and SmartScan takes care of the rest." - Verified User
• "The set-up interface is the most confusing I've experienced, even compared to software that does much more complex tasks. It's very expensive." - Jimmy M.

For more detailed reviews, visit Expensify Reviews on G2.

What to Know Before Picking Fyle or Expensify

Looking at the reviews as a whole, businesses using Fyle often face issues with receipt management and photo uploads. Additionally, some users report the need for manual data entry and difficulties in deleting entries, which can be time-consuming.

For Expensify, common limitations include a steep learning curve and a confusing setup interface. Users also mention challenges with the approval process and managing receipts effectively. Integration issues with certain accounting software are another frequent concern.

Why Rho Is a Better Alternative

At Rho, we understand the common pain points users face with Fyle and Expensify, such as complex interfaces and integration issues. Our solution simplifies expense management with intuitive design and seamless integrations, making it easier for businesses to manage their finances efficiently and effectively.

Rho Features

Rho offers a range of unique features designed to address common challenges faced by businesses using Fyle and Expensify. Here are some of the standout features:

• Eliminating Expense Reports: Our expense management system captures every receipt automatically, removing the need for traditional expense reports and saving valuable time for your team.
• Zero Platform Fees: With our AP Automation, you can pay hundreds of vendors in minutes without incurring any platform fees, significantly reducing your operational costs.
• Comprehensive Integration: We offer seamless integration with popular accounting software like QuickBooks Online, ensuring that your financial data is always up-to-date and reducing manual data entry errors.
• Real-Time Spend Monitoring: Our corporate credit cards come with real-time spend monitoring and custom card controls, allowing you to manage expenses more effectively and prevent overspending.
• 24/7 Customer Support: Our private banking support is available around the clock, ensuring that any issues you encounter are resolved quickly and efficiently.
• Dynamic Yield Rates: Rho Treasury¹ safeguards your idle cash and offers dynamic yield rates, helping you maximize your returns on surplus funds.
• Virtual Cards: Create virtual cards for specific employees, dates, or vendors, providing flexibility and enhanced security for your transactions.

Rho Pricing

We offer a straightforward and transparent pricing structure that sets us apart from competitors like Fyle and Expensify. Our pricing is simple, with many essential services available at no cost, making it easier for businesses to manage their finances without worrying about hidden fees.

• $0 Same-Day ACH fees: No cost for same-day ACH transactions.
• $0 Wire fees: No cost for wire transfers, with some conditions.
• $0 Monthly plans: No monthly subscription fees for accessing our services.
• $0 Support fees: Free live support from day one.
• $0 Subscription fees: No subscription fees for using our platform.
• $0 Checking account minimum fees: No minimum balance fees for checking accounts.
• $0 Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• $0 Per-user fees: No fees per user for accessing the platform.
• 1% Foreign currency transfer: A 1% fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Love Rho

We’re proud of what we do, but we think our customers say it best. Take a look at why they prefer Rho over other options.

• "Rho offers our users a one-touch experience for reporting company expenses on a corporate card." - Sean F. (Chief Financial Officer, Mid-Market)
• "The company implementation of Rho was easy and took less than 2 hours." - Tyler M. (Chief Financial Officer, Small-Business)
• "Rho's customer service team is very helpful." - Kevin K. (Director of Marketing and Analytics, Mid-Market)

Want a firsthand look at Rho? You can request a free demo here.

Which Platform Is Right for Your Business?

Choosing between Fyle, Expensify, and Rho depends on your business needs. Fyle excels in real-time receipt submission and automated expense coding, while Expensify offers robust travel booking and corporate card management features.

This is where Rho comes in. We eliminate traditional expense reports, offer zero platform fees, and provide seamless integration with popular accounting software. Our real-time spend monitoring and 24/7 customer support ensure efficient and effective financial management.

Make the Smarter Choice with Rho Today

Curious to see what Rho can do for you? Discover how our solutions can transform your business. Get started with Rho today.