5 Proactis Alternatives For Startups in 2025

Proactis is a leading Source-to-Pay software solution provider for service-led industries, offering a platform called Proactis Rego that helps businesses control spend, manage supply-chain risk, improve compliance, reduce costs, and deliver efficiencies through digitization and automation.

However, Proactis doesn’t fit all companies’ needs, and some businesses find it lacking in essential features or flexibility. If you’re looking for a better fit, we’ve rounded up five top alternatives—Rho, Qvalia, Zapro, MineralTree, Monite—each offering unique advantages to meet different business requirements.

5 Alternatives to Proactis

1) Overall Pick: Rho

At Rho, we are dedicated to transforming business banking and financial management. Our platform is designed to support founders and finance teams by providing a seamless, integrated system for managing all financial operations.

Rho Key Features

• Business Checking Accounts: Manage operating cash without annoying ACH fees and enjoy 24/7 customer support.
• Corporate Credit Cards: Monitor corporate spend in real-time with custom card controls.
• Expense Management: Eliminate expense reports and capture every receipt.
• Rho Bill Pay: Pay hundreds of vendors in minutes with zero platform fees.
• Rho Treasury: Earn a variable yield on idle cash, with the rate depending on current Treasury Bill rates.
• Private Banking Support: Provides award-winning support available 24/7.
• Rho Integrations: Directly integrate with accounting, HR, and T&E software.

Unlike Proactis' modular platform, Rho Bill Pay features allows you to pay hundreds of vendors in minutes without any platform fees, making it a more streamlined and cost-effective solution for managing accounts payable.

Rho Pricing

We offer a straightforward and transparent pricing structure designed to make your financial management as simple as possible. Many of our essential services are free to use, ensuring you can focus on growing your business without worrying about hidden costs.

• $0 Same-Day ACH fees: No charge for same-day ACH transactions.
• $0 Wire fees: No charge for wire transfers, with some exceptions for international wires.
• $0 Monthly plans: No monthly subscription fees for accessing Rho's services.
• $0 Support fees: Free live support from day one.
• $0 Subscription fees: No subscription fees for using Rho's platform.
• $0 Checking account minimum fees: No minimum balance fees for checking accounts.
• $0 Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• $0 Per-user fees: No fees per user.
• 1% Foreign currency transfer: A 1% fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Prefer Rho

Don’t just take our word for it—hear directly from Rho’s customers. Here’s what real users have to say about why they prefer Rho over other solutions:

• "Rho offers our users a one-touch experience for reporting company expenses on a corporate card."
• "The company implementation of Rho was easy and took less than 2 hours."
• "Rho has all the features of a legacy platform but is designed like a fintech product."

Want a firsthand look at Rho? You can request a free demo here.

For more user reviews, visit Rho Reviews & Product Details.

2) Qvalia

Qvalia specializes in accounting intelligence, offering solutions for e-invoicing, order management, and data management. Their platform provides tools to send, manage, and receive business documents across various formats and regions, utilizing AI for line-item level data management.

Qvalia Key Features

Qvalia offers a comprehensive suite of tools for managing business messages and transactional data, aimed at digitizing workflows and improving efficiency.

• Peppol Access Point: Provides seamless access to the Peppol network for creating, sending, and receiving electronic documents.
• OCR API: Transforms PDF invoices into XML format for easier processing.
• Classification API: Uses AI to classify products and services based on transactional data.
• B2B Checkout: Facilitates flexible payment options for business customers, including Peppol e-invoicing and credit card payments.
• AI Document Processing: Extracts, processes, and enriches data using AI.

Qvalia Pricing

Qvalia's pricing is not public. Contact their support for more info.

Drawbacks To Qvalia

General user reviews of Qvalia highlight its ease of use and clean interface, but some users are frustrated with the automatic generation of invoice numbers.

• "They make electronic invoicing, which can be rather complex, easy. Easy to get started, easy to use. Brilliant!" - Cecilia S.
• "Very frustrating because there was no way round the problem of it automatically generating the invoice number." - Catriona C.

For more detailed reviews, visit Qvalia Reviews 2025.

3) Zapro

Zapro is a platform designed to streamline and simplify vendor management and procurement processes. It offers a comprehensive suite of tools for end-to-end procurement, strategic sourcing, contract management, spend analytics, vendor management, AP automation, and inventory management, integrating seamlessly with existing systems to provide real-time visibility and data-driven insights.

Zapro Key Features

Here are some of the most notable features of Zapro:

• AI-Driven Collaboration: Enhances operational efficiency and stakeholder collaboration at every lifecycle stage using AI.
• Unified Supplier Management: Manages end-to-end vendor communication and operations within a single platform.
• Real-Time Vendor Transparency: Provides real-time updates and complete transparency in vendor operations.
• Integration Flexibility: Supports both SFTP and API integrations for seamless data flow between systems.
• Customizable KPI Dashboard: Allows for data-driven decisions with a customizable KPI dashboard.

Zapro Pricing

Zapro offers a subscription-based pricing model starting at $699 per month, billed annually.

• $699 per month: Includes full suite of services from sourcing to pay and premium support.

Drawbacks To Zapro

General user reviews of Zapro highlight its efficiency in automating AP and procurement processes, but some users find advanced features challenging to navigate.

• "Game-changer for our AP and procurement management. Procurement module integration has allowed us to manage our procurement processes more efficiently." - Abrar A.
• "Some advanced features are difficult to navigate, which can be frustrating when trying to customize workflows." - Kamila F.

For more detailed reviews, visit Zapro Reviews 2025.

4) MineralTree

MineralTree provides AP automation solutions designed to streamline finance operations, increase efficiency, and reduce errors for CFOs, controllers, and accounting staff. The software integrates with existing ERP systems to automate AP workflows and maintain data synchronization.

MineralTree Key Features

• End-to-End AP Automation: Provides a complete solution for automating the entire accounts payable process, from invoice capture to payment processing.
• ERP Integration: Easily integrates with existing ERP systems to ensure data synchronization and streamline workflows.
• Scalability: Cloud-native software designed to grow with your business, ensuring it can handle increasing volumes of transactions.
• Virtual Cards: Offers a secure and free payment method that also provides rebate earnings.
• Quick Implementation: Ensures businesses can start using the software within 30 days, supported by excellent service and support.

MineralTree Pricing

MineralTree does not publicly disclose its pricing details on the website.

• TotalAP: End-to-end AP automation and payment optimization for mid-market and enterprise.
• TotalPay: Invoice payment automation solution.
• Virtual Cards: A free and secure payment method that earns rebates.

Drawbacks To MineralTree

General user reviews of MineralTree highlight its efficiency in automating accounts payable processes, but some users report issues with integration and technical glitches.

• "MineralTree has really helped us process our payables more efficiently by automating coding, approval routing, and mobile payment approval." - Ryan B.
• "We have experienced some integration issues and technical glitches that required contacting support." - Maureen S.

For more detailed reviews, visit MineralTree Reviews 2025.

5) Monite

Monite offers embedded invoicing and payables automation solutions for sectors such as Vertical SaaS, Fintech SaaS, Banks & Neobanks, and Payment providers. Their comprehensive suite includes invoicing, accounts payable automation, and integrated payments, all designed to streamline financial operations and improve cash flow efficiency.

Monite Key Features

Here are some of the most notable features of Monite:

• Embedded Invoicing & Bill Pay Solutions: Monite offers robust AR/AP functionality, accounting integrations, and payments in a single API, allowing businesses to manage invoicing and bill payments efficiently.
• Integrated Payments: Provides integrated payment solutions within the AP/AR process, enabling clients to embed payment links in invoices and earn on each transaction, ensuring faster payments and automated reconciliation.
• API and SDK Options: Offers a REST API, React SDK, and iFrame options to seamlessly integrate AP, AR, and B2B payments into products, providing flexibility in controlling user experience and workflows.
• Customizable Financial Admin Automation: Allows for the customization of financial admin tasks, including invoicing, bill pay, and accounting integrations, helping businesses offer tailored solutions to their clients.
• Revenue and User Growth Features: Helps businesses grow revenue per user by offering additional SaaS fees, expanding revenue through payments, and earning commissions on financial services, while also attracting more users and increasing product stickiness.

Monite Pricing

Monite's pricing is not public. Contact their support for more info.

Drawbacks To Monite

General user reviews of Monite highlight a supportive team and good leadership, but some users note a higher workload typical of startup environments.

• "Monite is a great place to work with a strong team. The company has a high-performance culture, good leadership, and management that listens to employees." - Team leader
• "Like most startups, there’s a bit more work compared to bigger companies, but it’s manageable and doesn’t lead to burnout." - Current employee

For more detailed reviews, visit Monite Reviews on Glassdoor.

How to select the right Proactis alternative?

Tips for Selecting the Right Proactis Alternative:

• Identify Your Needs: Assess your business requirements and determine which features are essential for your operations.
• Evaluate Integration Capabilities: Ensure the platform can seamlessly integrate with your existing systems, such as ERP, HR, and accounting software.
• Consider User Experience: Look for a solution that offers an intuitive interface and easy implementation to minimize disruption.
• Check Pricing Transparency: Opt for a provider with clear and straightforward pricing to avoid hidden costs.
• Read User Reviews: Gain insights from other users' experiences to understand the pros and cons of each platform.
• Look for Comprehensive Support: Choose a provider that offers robust customer support to assist you whenever needed. Rho, for instance, provides 24/7 private banking support.
• Assess Overall Value: While many platforms offer similar features, Rho stands out for its integrated approach and cost-effective solutions, making it a strong contender for businesses seeking a holistic financial management platform.

Getting started with the best Proactis alternative

Each of the alternatives to Proactis offers unique features and benefits, making them viable options depending on your specific business needs. However, if you're looking for a comprehensive, integrated solution that simplifies financial management, we recommend Rho. With its transparent pricing, robust features, and exceptional customer support, Rho stands out as a top choice for businesses seeking to streamline their financial operations.

Ready to experience the benefits of Rho firsthand? Request a demo today and see how Rho can transform your financial management processes.