5 ProSpend Alternatives For Startups in 2025

ProSpend offers a unified platform for expense management and accounts payable (AP) automation, designed to simplify business finances and eliminate manual processes. Their services include features like reimbursements, corporate cards, AP invoice automation, and budget management.

However, ProSpend doesn’t fit all companies’ needs, and some businesses find it lacking in essential features or flexibility. If you’re looking for a better fit, we’ve rounded up five top alternatives—Rho, AvidXchange, Zahara, Proactis, Qvalia—each offering unique advantages to meet different business requirements.

5 Alternatives to ProSpend

1) Overall Pick: Rho

At Rho, we are dedicated to providing a seamless business banking and spend management experience. Our platform is designed to support founders and finance teams by centralizing financial operations, making it easier to manage cash, expenses, and overall financial health.

Rho Key Features

• Unified Platform: Combines banking, expense management, and AP automation into a single, cohesive system.
• Corporate Credit Cards: Provides real-time monitoring and custom controls for corporate spending.
• Rho Bill Pay: Enables quick payments to hundreds of vendors without platform fees.
• Rho Treasury: Manages idle cash with a dynamic yield rate, optimizing financial returns.
• Expense Management: Eliminates manual expense reports by capturing every receipt automatically.
• Rho Integrations: Seamlessly integrates with accounting, HR, and T&E software for streamlined operations.
• Rho Partner Portal: Designed for accounting partners to enhance their service offerings and manage client finances efficiently.

Unlike ProSpend's unified platform, which also integrates expense management and AP automation, Rho offers a more comprehensive solution by including banking services, making it a more holistic financial management tool.

Rho Pricing

We offer a straightforward and transparent pricing structure designed to make your financial management as simple as possible. Many of our core services are free to use, ensuring you can focus on growing your business without worrying about hidden costs.

Here's a breakdown of our pricing:

• Same-Day ACH fees: No fees for same-day ACH transactions.
• Wire fees: No fees for wire transfers, with some exceptions for international wires.
• Monthly plans: No monthly subscription fees to access Rho's services.
• Support fees: Free live support from day one without any additional charges.
• Subscription fees: No subscription fees for using Rho's platform.
• Checking account minimum fees: No minimum balance fees for checking accounts.
• Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• Per-user fees: No fees per user for accessing the platform.
• Foreign currency transfer: A 1% fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Prefer Rho

Don’t just take our word for it—hear directly from Rho’s customers. Here’s what real users have to say about why they prefer Rho over other solutions:

• "Rho offers our users a one-touch experience for reporting company expenses on a corporate card. The text alert at the point of purchase means before they leave the counter or stand up from the table, the expense report item can be completed."
• "The company implementation of Rho was easy and took less than 2 hours. We sync with Quickbooks Online seamlessly, which has saved the finance department 60 hours per month and delayed a planned headcount addition indefinitely."
• "We opened a Rho account before we raised our first financing round and have been their customers ever since. They are the easiest bank I've ever worked with."

Want a firsthand look at Rho? You can request a free demo here.

Source: Rho Reviews & Product Details

2) AvidXchange

AvidXchange specializes in accounts payable automation software, offering solutions designed to enhance efficiency, visibility, and control in the AP process through AI and automation. Serving over 8,000 businesses across various industries, their platform integrates with popular accounting systems and provides features like purchase automation, invoice automation, payment automation, and spend management.

AvidXchange Key Features

AvidXchange offers a comprehensive suite of accounts payable automation features designed to streamline financial operations and enhance efficiency.

• Integration with Existing Accounting Systems: Connects seamlessly with popular accounting systems like NetSuite, QuickBooks, and Sage.
• Supplier Network: Provides access to one of the largest supplier networks, facilitating smoother transactions and communications.
• AI-Powered Automation: Utilizes artificial intelligence to automate and optimize AP processes, increasing efficiency and control.
• 24/7 Online Platform: Offers a cloud-based platform accessible anytime, anywhere, ensuring continuous operational capability.
• Customer Satisfaction: Features high satisfaction and productivity improvement rates, as evidenced by customer testimonials and surveys.

AvidXchange Pricing

AvidXchange's pricing is not public. Contact their support for more info.

Drawbacks To AvidXchange

General user reviews of AvidXchange highlight its ease of use and invoicing capabilities, but frequent complaints include poor customer support and delays.

• "The idea is great. The ease of uploading, changing, editing invoices." - Misty F.
• "Customer support is lacking, and there are often delays in payment processing." - Lindsey W.

Source: AvidXchange Reviews 2025: Details, Pricing, & Features | G2

3) Zahara

Zahara is a cloud-based accounts payable automation software designed to help organizations control costs, streamline invoice processing, and improve financial visibility. It offers features like automated approvals, real-time reporting, and bulk supplier payments, integrating seamlessly with popular accounting software to enhance financial operations.

Zahara Key Features

Here are some of the most notable features of Zahara:

• Cloud-Based Access: Zahara can be accessed from any device with an internet connection, providing real-time updates and remote monitoring capabilities.
• Automated Approvals: Multi-step invoice approval workflows that replace traditional paper and spreadsheet tracking methods with email or mobile-app purchase approvals.
• Accelerate Invoice Processing: Zahara’s OCR software reads invoices accurately, enabling faster invoice processing and better resource utilization.
• Live Insights and Reporting: Provides real-time visibility into spending with advanced reporting and analysis, complete audit trails, and GRNs.
• Bulk Pay Your Suppliers: Facilitates seamless transactions from your current bank, including international remittances, making the payment process more efficient.

Zahara Pricing

Zahara offers flexible and transparent pricing plans tailored to different business needs, with options for customization and add-ons.

• Teams: Includes approval workflows, up to 10 user licenses, 120 orders, and 250 invoices per month.
• Business: Includes approval workflows, up to 18 user licenses, 250 orders, 500 invoices, and budget control.
• Enterprise: Customizable plan with approval workflows, user licenses, orders, invoices, and budget control.

Drawbacks To Zahara

General user reviews of Zahara highlight its user-friendly interface and effective purchase order management, but some users report technical issues and approval notifications outside working hours.

• "Zahara overall is a good software when it works. For example, currently, I am getting a technical error message." - SP
• "Approvals always coming in outwith working hours, sometimes in the middle of the night." - Anna Robertson

Source: Zahara Reviews | Read Customer Service Reviews of zaharasoftware.com

4) Proactis

Proactis is a leading Source-to-Pay software solution provider for service-led industries, offering a modular platform called Proactis Rego. This platform enables organizations to control spend, manage supply-chain risk, improve compliance, reduce costs, and enhance efficiencies through digitization and automation.

Proactis Key Features

• Proactis Rego: An end-to-end modular platform for controlling spend and managing supply-chain risk through digitization and automation.
• AI-Driven Invoice Capture: Enhances invoice capture efficiency and accuracy using artificial intelligence, minimizing manual intervention.
• Compliance with UK Procurement Act 2023: Ensures that procurement processes comply with the latest UK public sector requirements.
• Sector-Specific Solutions: Provides tailored spend management solutions for various industries to address their unique challenges.
• Spend Management Integration: Offers seamless integration with ERP and finance systems to optimize spend management processes.

Proactis Pricing

Proactis's pricing is not public. Contact their support for more info.

Drawbacks To Proactis

General user reviews of Proactis highlight its efficiency and ease of use, but some users report issues with customer support and system updates.

• "Proactis is efficient for managing procurement, but customer support can be slow to respond, which is frustrating." - J.S.
• "The system is generally user-friendly, but frequent updates can disrupt workflow." - M.T.

Source: Proactis Rego Reviews 2025: Details, Pricing, & Features | G2

5) Qvalia

Qvalia specializes in accounting intelligence, offering comprehensive solutions for e-invoicing, order management, and API integrations. Their platform enables businesses to digitize and automate financial processes, providing tools for managing, sending, and receiving business documents with advanced AI-driven data management and structured XML for unified transaction streams.

Qvalia Key Features

Here are some of the most notable features of Qvalia:

• Peppol Access Point: Provides seamless access to the Peppol network for creating, sending, and receiving electronic business documents.
• OCR API: Transforms PDF invoices into XML format, enabling automated data extraction and processing.
• Classification API: Uses AI to classify products and services at the line-item level, enhancing data quality and value.
• B2B Checkout: Offers flexible payment options for business customers, including automated invoicing for e-commerce.
• AI Document Processing: Extracts, processes, and enriches data from documents using artificial intelligence, improving data management efficiency.

Qvalia Pricing

Qvalia's pricing is not public. Contact their support for more info.

Drawbacks To Qvalia

General user reviews of Qvalia highlight its ease of use and clean interface, but some users report issues with invoice number generation and limited functionality.

• "Very frustrating because there was no way round the problem of it automatically generating the invoice number." - Catriona C.
• "I don’t like anything about Qvalia I just use it when our customer wants us to use it." - Malin P.

Source: Qvalia Reviews 2025. Verified Reviews, Pros & Cons - Capterra

How to select the right ProSpend alternative?

When evaluating alternatives to ProSpend, consider the following tips to ensure you select the best fit for your business needs:

• Feature Set: Assess the features offered by each platform and determine which ones align with your business requirements. Look for comprehensive solutions that cover all aspects of financial management.
• Integration Capabilities: Ensure the platform integrates seamlessly with your existing accounting, HR, and T&E software to streamline operations and avoid data silos.
• Pricing Structure: Compare the pricing models of different platforms, including any hidden fees or additional costs, to find a solution that fits your budget.
• User Experience: Consider the ease of use and implementation time. A user-friendly interface and quick setup can save your team valuable time and resources.
• Customer Support: Evaluate the quality of customer support offered. Reliable and responsive support can make a significant difference in your overall experience.
• Holistic Solutions: Platforms like Rho offer a more comprehensive approach by combining banking services with expense management and AP automation, providing a one-stop solution for all your financial needs.
• Customer Testimonials: Read reviews and testimonials from other users to gauge satisfaction levels and real-world performance. Many users have found Rho to be particularly effective in simplifying financial operations.

Getting started with the best ProSpend alternative

Each of the alternatives to ProSpend offers unique features and benefits, making them strong contenders for businesses looking to streamline their financial operations. However, if you're seeking a comprehensive solution that integrates banking services with expense management and AP automation, we recommend Rho.

Ready to experience the benefits of Rho firsthand? Request a demo today and see how Rho can transform your financial management.