Ramp vs Expensify: Which Is The Top Pick in 2025?

Many businesses look to Ramp and Expensify for managing their expenses and streamlining financial operations. However, choosing the right solution can be a complex task.

In this article, we’ll review what each solution offers and how they compare, helping you determine which one is the best fit for your needs. Additionally, we'll also explore Rho as a third option worth considering.

Ramp Overview

Ramp operates in the spend management category, offering corporate cards and accounts payable solutions. Their main value proposition is encapsulated in the phrase "Time is money. Save both," targeting startups, small businesses, mid-market companies, and enterprises. Ramp aims to streamline financial operations by providing an all-in-one platform for managing expenses and payments.

Ramp Features

Some of the key features of Ramp include:

• Corporate Cards: Provides unlimited physical and virtual cards with controls for issuing and managing expenses.
• Expense Policy Enforcement: Automatically enforces company expense policies and locks cards if required receipts are not submitted.
• Accounts Payable: Includes invoice extraction using OCR, basic and advanced approval workflows, and multiple payment methods.
• Real-Time Reporting: Offers real-time insights into business expenses.

Ramp Pricing

Ramp offers a tiered pricing structure to cater to different business needs:

• Free: $0/mo/user - Includes unlimited corporate cards, expense policy enforcement, and basic approval workflows.
• Plus: $15/mo/user + platform fee - Adds advanced approval policies, batch payments, and multi-entity support.
• Enterprise: Custom pricing - Offers full customization, direct ERP integrations, and custom development services.

The price for the Enterprise package is not publicly listed.

Drawbacks To Ramp

General user reviews of Ramp highlight its efficiency and ease of use, though some users have noted issues with card features and customer service.

• "Ramp saves us so much time. No more expense reports & that our team members can get paid directly for reimbursements." - Mark P.
• "Card issues and missing features can be frustrating, and the customer service 'Chat AI' isn't always helpful." - Brian V.

For more details, visit the Ramp Reviews on G2.

Expensify Overview

Expensify operates in the spend management software category, focusing on handling receipts and expenses. Its main value proposition is simplifying expense management, travel booking, and employee reimbursement for individuals, small teams, and larger organizations. The solution aims to streamline these processes efficiently for various customer types.

Expensify Features

Some of the key features of Expensify include:

• Expense Tracking: Track expenses efficiently, allowing categorization, tagging, and photographing of receipts.
• Travel Booking: Book travel directly through the app, streamlining the management of travel expenses.
• Employee Reimbursement: Facilitate quick and easy reimbursement of employee expenses.
• Corporate Card Management: Manage corporate cards, ensuring all expenses are tracked and accounted for.

Expensify Pricing

Expensify offers a subscription-based pricing structure with various tiers to suit different business needs.

• Track: $5/user/month - Includes expense tracking and receipt scanning.
• Submit: $5/user/month - Adds expense approval workflows and reimbursement.
• Collect: $10/user/month - Includes invoicing and bill processing.
• Control: $9/user/month - Offers advanced policy enforcement and multi-level approval workflows.
• Enterprise: Custom pricing - Tailored solutions for large organizations.

Drawbacks To Expensify

Expensify is generally well-regarded for its ease of use and efficiency, though some users have raised concerns about its pricing and customer support.

• "Expensify is easy to use, and great for keeping long term records of both reimbursable expenses and billables." - John B.
• "The set-up interface is the most confusing I've experienced, even compared to software that does much more complex tasks. It's very expensive." - Jimmy M.

For more details, visit the Expensify Reviews on G2.

What to Know Before Picking Ramp or Expensify

Looking at the reviews as a whole, businesses often face challenges with Ramp's card management and integration with less popular ERP systems. Additionally, the customer service chat AI has room for improvement to better assist users.

For Expensify, common issues include a complex user interface and limited customer support. Users also report difficulties with the approval process and integration with certain accounting software, which can hinder overall efficiency.

Why Rho Is a Better Alternative

At Rho, we understand the challenges businesses face with Ramp and Expensify, such as card management issues and complex interfaces. Our solution simplifies financial operations with intuitive tools and superior customer support, making us a more efficient and user-friendly alternative for managing expenses and payments.

Rho Features

• Expense Management: Our platform eliminates the need for manual expense reports by capturing every receipt automatically. This simplifies the process significantly compared to Ramp and Expensify, where manual uploads can be cumbersome.
• Corporate Credit Cards: We offer real-time monitoring and custom controls for corporate spending, preventing non-compliant expenses. This addresses the spend control issues that businesses often face with Ramp.
• AP Automation: Pay hundreds of vendors in minutes with zero platform fees, making it a cost-effective alternative to Ramp's fee structures. This feature streamlines accounts payable processes, saving time and money.
• Rho Integrations: Our direct integration with accounting, HR, and T&E software reduces reconciliation time, a common pain point with Expensify. This ensures seamless financial operations and better workflow efficiency.
• Rho Platinum: Earn up to 2% cashback¹ when using Rho for banking and cards, providing a financial incentive that can offset operational costs. This feature offers a tangible benefit that neither Ramp nor Expensify provides.
• Private Banking Support: We offer 24/7 private banking support, ensuring that you have assistance whenever needed. This level of support addresses the customer service issues often reported with both Ramp and Expensify.
• Virtual Cards: Create virtual cards for employees, specific dates, or particular vendors, enhancing flexibility and control over corporate spending. This feature helps manage expenses more effectively compared to the limitations found in other platforms.

Rho Pricing

We offer a straightforward and transparent pricing structure that eliminates many of the traditional banking fees you might find with other platforms like Ramp and Expensify. Our goal is to make financial management simple and cost-effective for your business.

• $0 Same-Day ACH fees: No charge for same-day ACH transactions, making it easy to move money quickly.
• $0 Wire fees: No charge for wire transfers, with some exceptions for international wires.
• $0 Monthly plans: Access all our services without any monthly subscription fees.
• $0 Support fees: Enjoy free live support from day one, with no additional charges.
• $0 Subscription fees: Use our platform without any subscription costs.
• $0 Checking account minimum fees: No minimum balance fees for checking accounts.
• $0 Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• $0 Per-user fees: No fees per user for accessing the platform.
• 1% Foreign currency transfer: A minimal fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Love Rho

We’re proud of what we do, but we think our customers say it best. Take a look at why they prefer Rho over other options.

• "Rho is easy to use and has great customer support." - Sean F., Chief Financial Officer, Mid-Market
• "Rho offers our users a one-touch experience for reporting company expenses on a corporate card." - Tyler M., Chief Financial Officer, Small-Business
• "It is easy to use, it saves time and eliminates stress." - Kevin K., Director of Marketing and Analytics, Mid-Market

Want a firsthand look at Rho? You can request a free demo here.

Which Platform Is Right for Your Business?

Each platform—Ramp, Expensify, and Rho—has its strengths. Ramp excels in real-time reporting and expense policy enforcement, while Expensify simplifies travel booking and employee reimbursement. However, both have limitations in customer support and integration capabilities.

This is where Rho comes in. We offer superior customer support, seamless integrations with accounting and HR software, and cost-effective AP automation. Our transparent pricing and 24/7 private banking support make us a more efficient and user-friendly choice for managing expenses and payments.

Make the Smarter Choice with Rho Today

Curious to see what Rho can do for you? Discover how our platform can streamline your financial operations. Get started with Rho today.