5 AvidXchange Alternatives For Startups in 2025

AvidXchange is a company that specializes in automating the accounts payable process for businesses, offering solutions that integrate with existing accounting systems to streamline invoice processing and payments.

However, AvidXchange doesn’t fit all companies’ needs, and some businesses find it lacking in essential features or flexibility. If you’re looking for a better fit, we’ve rounded up five top alternatives—Rho, Zahara, Proactis, Qvalia, Zapro—each offering unique advantages to meet different business requirements.

5 Alternatives to AvidXchange

1) Overall Pick: Rho

At Rho, we pride ourselves on offering a comprehensive business banking and spend management platform tailored for founders and finance teams. Our goal is to support builders, creators, and innovators by providing a centralized solution for managing cash, expenses, and financial operations efficiently.

Rho Key Features

• Business Checking Accounts: Provides tools to manage operating cash without annoying ACH fees and offers 24/7 customer support.
• Corporate Credit Cards: Offers real-time monitoring of corporate spend and custom card controls to prevent non-compliant spending.
• Expense Management: Simplifies the process of managing expenses by eliminating the need for traditional expense reports and ensuring all receipts are captured.
• Rho Bill Pay: Streamlines the process of paying vendors, allowing businesses to pay hundreds of vendors quickly without incurring platform fees.
• Rho Treasury: Provides a way to earn a yield on idle cash, with the yield rate being dynamic and subject to market conditions.
• Rho Integrations: Facilitates seamless integration with existing accounting, HR, and travel & expense software to streamline financial operations.
• Rho Partner Portal: A specialized version of Rho designed to meet the needs of accounting partners, enhancing their ability to manage client finances efficiently.

While AvidXchange focuses heavily on AP automation, Rho's Bill Pay feature stands out by enabling businesses to pay hundreds of vendors in minutes with zero platform fees, offering a more cost-effective solution.

Rho Pricing

We offer a straightforward and transparent pricing structure designed to make your financial operations as seamless as possible. Many of our core services are free to use, and our pricing is simple and easy to understand.

• $0 Same-Day ACH fees: No charge for same-day ACH transactions.
• $0 Wire fees: No charge for wire transfers, with some exceptions for international wires.
• $0 Monthly plans: No monthly subscription fees for accessing Rho's services.
• $0 Support fees: Free live support from day one without any additional charges.
• $0 Subscription fees: No subscription fees for using Rho's platform.
• $0 Checking account minimum fees: No minimum balance fees for checking accounts.
• $0 Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• $0 Per-user fees: No fees per user for accessing the platform.
• 1% Foreign currency transfer: A 1% fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Prefer Rho

Don’t just take our word for it—hear directly from Rho’s customers. Here’s what real users have to say about why they prefer Rho over other solutions:

• "Rho is everything a corporate card program should be. Easy reporting of company expenses, seamless Quickbooks Online sync, and excellent customer support."
• "From day one, using Rho has been simple and straightforward. The platform makes expense tracking and reminders easy."
• "Rho offers exceptional customer service with timely, solution-driven responses. The centralized system is easy to use for all levels of the organization."

Want a firsthand look at Rho? You can request a free demo here.

Source: Rho Reviews & Product Details

2) Zahara

Zahara is a cloud-based accounts payable automation software designed to help organizations control costs, streamline invoice processing, and improve financial visibility. It offers features like automated approvals, real-time reporting, and seamless integrations with various accounting systems.

Zahara Key Features

Zahara offers a cloud-based platform for accounts payable automation, enabling real-time updates and access from any device with an internet connection.

• Cloud-based Access: Access Zahara anywhere, no matter the device, with real-time updates.
• Automated Approvals: Multi-step invoice approval workflows to reduce delays.
• Accelerate Invoice Processing: OCR software for faster and more accurate invoice management.
• Live Insights and Reporting: Real-time visibility and advanced reporting for monitoring and controlling spending.
• Bulk Supplier Payments: Effortless transactions from your current bank, including international remittances.

Zahara Pricing

Zahara offers tiered pricing plans with customizable options to fit different business needs.

• Teams: Approval workflows, up to 10 user licenses, 120 orders, 250 invoices.
• Business: Approval workflows, up to 18 user licenses, 250 orders, 500 invoices, budget control.
• Enterprise: Approval workflows, customizable user licenses, orders, invoices, budget control.

Drawbacks To Zahara

General user reviews of Zahara highlight its user-friendly interface and effective purchase order management, but some users report technical issues and inconvenient approval notifications.

• "Approvals always coming in outwith working hours, sometimes in the middle of the night, would be better if there was a function you can dictate the time they are sent." - Anna Robertson
• "Zahara overall is a good software when it works. For example, currently, I am getting a technical error message." - SP

Source: Trustpilot Zahara Reviews

3) Proactis

Proactis is a leading provider of Source-to-Pay software solutions designed for service-led industries. Their modular platform, Proactis Rego, enables organizations to control spend, manage supply-chain risk, improve compliance, reduce costs, and enhance efficiencies through digitization and automation.

Proactis Key Features

Proactis offers a range of features designed to help organizations manage their financial operations efficiently. Here are some of the most notable features:

• Proactis Rego: A modular platform designed to help organizations manage their spending and supply-chain risks, improve compliance, reduce costs, and enhance efficiency through digital and automated processes.
• AI-Driven Invoice Capture: A solution that leverages artificial intelligence to improve the efficiency and accuracy of invoice processing, minimizing the need for manual intervention.
• Compliance with UK Procurement Act 2023: Features and functionalities that ensure adherence to the requirements of the UK Procurement Act, facilitating efficient public sector procurement processes.
• Sector-Specific Solutions: Customized solutions aimed at addressing the unique needs and challenges of various sectors such as housing, financial services, professional services, public sector, and more.
• Comprehensive Spend Management: Tools and processes that help organizations control their spending from purchase to payment, ensuring compliance with policies and reducing operational costs.

Proactis Pricing

Proactis's pricing is not public. Contact their support for more info.

Drawbacks To Proactis

General user reviews of Proactis highlight its efficiency in managing procurement processes but also point out some areas for improvement.

• "Proactis has streamlined our procurement, but the e-training modules are cumbersome and not user-friendly." - J.S.
• "While Proactis offers robust features, tracking orders from multiple vendors can be challenging." - M.T.

Source: Proactis Rego Reviews

4) Qvalia

Qvalia specializes in managing business messages and transactional data, offering solutions to digitize workflows from e-invoices to catalogs and punchout processes. Their products include APIs for invoicing, order management, OCR, accounting, and classification, catering to accounts payable and receivable, accounting firms, platforms, and e-commerce, with a focus on structured data and AI-driven insights.

Qvalia Key Features

Qvalia offers a range of features designed to streamline and automate business processes. Here are some of the most notable features:

• Peppol Access Point: Provides rapid integration for seamless access to the Peppol network for electronic business messages.
• Invoicing API: Manages invoices across different formats and regions, facilitating a streamlined invoicing process.
• Order API: Manages orders and responses electronically, ensuring efficient order management.
• OCR API: Transforms PDF invoices into XML format, enabling easier data processing and management.
• Classification API: Uses AI to classify products and services, enhancing data quality and value through detailed classification.

Qvalia Pricing

Qvalia's pricing is not public. Contact their support for more info.

Drawbacks To Qvalia

General user reviews of Qvalia highlight its ease of use and automation but also point out some limitations in its invoicing features.

• "Very frustrating because there was no way round the problem of it automatically generating the invoice number." - Catriona C.
• "I don’t like anything about Qvalia I just use it when our customer wants us to use it." - Malin P.

Source: Qvalia Reviews 2025. Verified Reviews, Pros & Cons - Capterra

5) Zapro

Zapro is a vendor management and procurement solution designed to streamline operations, enhance collaboration, and improve efficiency across various stages of the procurement lifecycle. It integrates seamlessly with existing systems and provides AI-driven insights to optimize vendor relationships and procurement processes.

Zapro Key Features

Here are some of the most notable features of Zapro:

• AI-Driven Collaboration: AI-driven collaboration at every lifecycle stage, enhancing operational efficiency and stakeholder collaboration.
• Unified Supplier Management: A single platform for end-to-end vendor communication, procurement operations, and stakeholder collaboration.
• Real-Time Vendor Transparency: Ensures real-time updates and complete transparency in vendor operations.
• Integration Flexibility: Supports both SFTP and API integrations for seamless data flow between systems.
• Customizable KPI Dashboard: Allows for data-driven decisions with a customizable KPI dashboard.

Zapro Pricing

Zapro offers a subscription-based pricing model with an annual billing cycle.

• Full suite: Includes sourcing to pay tools and premium support.

Drawbacks To Zapro

General user reviews of Zapro highlight its efficiency in procurement and AP management, but some users find advanced features challenging to navigate.

• "Game-changer for our AP and procurement management. Procurement module integration has allowed us to manage our procurement processes more efficiently." - Abrar A.
• "Some advanced features are difficult to navigate, which can be frustrating during initial setup." - Saravana P.

Source: Zapro Reviews 2025: Details, Pricing, & Features | G2

How to select the right AvidXchange alternative?

Tips for Selecting the Right AvidXchange Alternative:

• Identify Your Needs: Assess your business requirements and determine which features are essential for your financial operations.
• Evaluate Integration Capabilities: Ensure the platform can seamlessly integrate with your existing accounting, HR, and other software systems.
• Consider Pricing: Look for transparent and straightforward pricing structures that align with your budget, avoiding hidden fees.
• Check User Reviews: Read reviews from other businesses to understand the pros and cons of each platform from a user perspective.
• Customer Support: Opt for a solution that offers reliable and accessible customer support to assist you when needed.
• Scalability: Choose a platform that can grow with your business, offering features that cater to both current and future needs.
• Comprehensive Solutions: Platforms like Rho offer an all-in-one solution for managing cash, expenses, and financial operations, making it a strong contender for businesses seeking efficiency and integration.

Getting started with the best AvidXchange alternative

Choosing the right accounts payable automation solution is crucial for optimizing your financial operations. While all the alternatives mentioned—Zahara, Proactis, Qvalia, and Zapro—offer valuable features, Rho stands out for its comprehensive, integrated platform designed to streamline every aspect of business banking and spend management.

If you're looking for a solution that not only meets your current needs but also scales with your business, Rho is an excellent choice. Ready to experience the benefits firsthand? Request a demo today and see how Rho can transform your financial operations.