Rho AP Inbox Overview

The Rho AP Inbox gives customers a singular, central place to forward invoices to and automatically process them.

How does it work?

A designated email address is created for every organization. Users can forward email invoices to the inbox, whereupon receipt, OCR (optical character recognition) technology scans the invoice and pulls key data points needed to create a draft bill in Rho, such as the amount, vendor, invoice number, and due dates.

The draft bill will then appear in your Rho Dashboard for you to action upon, just like a manually created bill.

Please Note: non-invoice files will not be created as bills in the Rho platform. Please see below file support for AP inbox

Files that are supported by Rho AP Inbox

Files type support:

• Supported: JPG, JPEG, PNG, HEIC, or PDFs
• NOT supported: CSV, XLS, etc.

File size support:

• <50MB
• An Invoice can have multiple pages but OCR processing results for multi-page invoices can be less accurate

File information:

• Supported: Invoice files (specifically files with an amount, invoice or reference # and dates for payment)
• Not supported: W-9 documents (see how vendors can share W-9s with Rho), Payment instruction files, Statements etc

Some key benefits

• Streamlines the bill creation process, by centralizing to one place to send documents
• Improves accuracy, by reducing, or oftentimes entirely eliminating manual entry
• Allows for team visibility by allowing you to CC team members
• Creates draft vendors in dashboard, minimizing manual entry time

How do I set it up?

An inbox is automatically created once the business becomes verified.
Users are given a default email address, which they can edit by navigating to the AP settings.

By default, all addresses from the businesses's email domain (ex: if the account owner's email is smith@smithcompany.com, all @smithcompany.com emails would be accepted). Additionally all email addresses associated with active users on your business will be allowed to forward emails. You can also indicate external emails that are allowed to forward emails to the Rho AP inbox.

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