Status Changes in Accounts Payable

With our Accounts Payable refresh, we have introduced more specific statuses to help your scaling team manage processing, paying & reconciling your payables.

Rho AP is broken down into two cycles: Bill cycle and payments cycle.

1. The Bill cycle includes submitting, processing, editing, and reconciling bills
2. The Payment cycle includes confirming payment details, approving, scheduling, and reconciling bill payments.

Here is a mapping of how our prior statuses map to new AP statuses:

Bill Cycle

This workflow starts with a status of Bill Draft and ends with a Status of BIll Processed

New Status What does this Status mean? Prior StatusBill Draft - IncompleteBill has been submitted via Dedicated AP Inbox or Platform upload and requires review Not AcknowledgedBill Draft - CompleteBill is ready to be synced (if integrated) & sent to payments IncompleteBill ProcessedBill details are complete & synced (if integrated), Bill Payment cycle has startedTo Be Scheduled

Payment Cycle

This cycle begins when a Bill moves to Processed Status and begins with Payment Draft Status and ends with Paid status.

New StatusWhat does this status mean? Prior StatusDraft PaymentBill payment details need to be completed To Be Scheduled Pending ApprovalBill payment requires approval prior to payment releasing Needs ApprovalBill Processed, Payment Scheduled Bill payment is scheduled ScheduledBill Processed, Pending Payment Bill payment has been executed and is pending settling / authorization PendingPaidBill payment has settledPaid

Additionally, a Bill can always be Archived and now includes more granular statuses to ensure your team understands why a bill is not moving forward to payment.

Note that bill payments can only be archived when they are in Payment Draft status.

New StatusWhat does this mean? Prior StatusArchiveBill was flagged by user as needing to be archived ArchiveMistakeBill was flagged by user as having a mistake in data entry and was archived ArchiveDuplicateBill was flagged by user as a duplicate and was archivedArchiveFraudBill was flagged by user as Fraudulent and was archivedSpam