5 Expensify Alternatives For Startups in 2025

Expensify is a platform designed to manage company expenses, offering tools for receipt scanning, expense management, bill payments, and travel booking. It aims to provide valuable insights into business spending patterns, enabling smarter financial decisions and freeing up time to focus on what matters most.

However, Expensify doesn’t fit all companies’ needs, and some businesses find it lacking in essential features or flexibility. If you’re looking for a better fit, we’ve rounded up five top alternatives—Rho, Fyle, Center, Tipalti, Medius—each offering unique advantages to meet different business requirements.

5 Alternatives to Expensify

1) Overall Pick: Rho

At Rho, we are dedicated to transforming the way businesses manage their finances. Our platform is designed to support founders and finance teams by providing a seamless and integrated banking experience that grows with your company from inception to IPO.

Rho Key Features

• Business Banking: Manage cash and send payments with dedicated support.
• Corporate Credit Cards: Monitor corporate spend in real-time with custom card controls.
• Rho Platinum: Offers up to 2% cashback¹ on banking and card usage.
• Expense Management: Eliminate expense reports and capture every receipt.
• Rho Bill Pay: Pay hundreds of vendors in minutes with zero platform fees.
• Rho Treasury: Safeguard idle cash and earn a dynamic percentage yield.
• 24/7 Private Banking Support: Ensures continuous support for business banking needs.

Unlike Expensify's focus on expense reporting and receipt scanning, Rho's Bill Pay feature allows businesses to pay hundreds of vendors in minutes without any platform fees, streamlining the accounts payable process significantly.

Rho Pricing

We offer a straightforward and transparent pricing structure designed to save you money. Many of our essential services are free to use, making it easy to manage your finances without worrying about hidden costs.

• $0 Same-Day ACH fees: No fees for same-day ACH transactions.
• $0 Wire fees: No fees for wire transfers, except for international wires which may incur additional fees.
• $0 Monthly plans: No monthly subscription fees for accessing Rho's services.
• $0 Support fees: Free live support from day one without any additional charges.
• $0 Subscription fees: No subscription fees for using Rho's platform.
• $0 Checking account minimum fees: No minimum balance fees for checking accounts.
• $0 Connected, in-platform capabilities: Free access to AP, Expense, and Accounting Automation features.
• $0 Per-user fees: No fees per user for accessing the platform.
• 1% Foreign currency transfer fee: A 1% fee on foreign currency transfers.

You can find all the details about our pricing here.

Why Users Prefer Rho

Don’t just take our word for it—hear directly from Rho’s customers. Here’s what real users have to say about why they prefer Rho over other solutions:

• "Rho offers our users a one-touch experience for reporting company expenses on a corporate card."
• "The customer support team is amazing and each interaction with them is pleasant, informative, and positive."
• "We sync with Quickbooks Online seamlessly, which has saved the finance department 60 hours per month."

Want a firsthand look at Rho? You can request a free demo here.

Source: Rho Reviews & Product Details

2) Fyle

Fyle is an AI-powered expense management software designed to streamline and automate expense tracking for businesses. It offers features such as text message receipt tracking, automated credit card reconciliation, and real-time expense tracking, all aimed at reducing manual effort and ensuring compliance with company policies.

Fyle Key Features

Fyle offers a range of features designed to streamline and automate expense tracking for businesses.

• Text Messages: Allows users to text a picture of their receipt, and Fyle’s OCR extracts data like Merchant, Date, Amount, and Category, eliminating manual effort.
• Real-time Spend Tracking: Provides real-time visibility into employee expenses as soon as they swipe their credit cards, with quick text alerts for receipt management.
• Automated Credit Card Reconciliation: Collects receipts via text and automatically matches them to the right transactions, reducing manual reconciliation efforts.
• AI-Powered Expense Coding: Fyle’s AI prompts users for additional expense data and codes expenses according to the company’s GL, reducing the need for manual follow-ups.
• Two-Way Integrations: Ensures seamless synchronization of expense data, including receipts, card transactions, GL codes, projects, taxes, and custom fields, with accounting platforms like QuickBooks, NetSuite, Sage Intacct, etc.

Fyle Pricing

Fyle bills based on usage, charging only for active users who create at least one expense or have a corporate card with a transaction in a month.

• Growth: $11.99 per active user/month, billed annually (minimum billing: 5 users).
• Business: $14.99 per active user/month, billed annually (minimum billing: 10 users).
• Enterprise: Custom pricing for enterprises with 250+ employees.

Drawbacks To Fyle

Users generally find Fyle easy to use and appreciate its integration with existing credit cards and real-time transaction notifications.

• "Fyle is very user-friendly/easy to navigate and has a quick response time to fix problems that occur." - Allison N.
• "Getting a notification text after each purchase is nice. It's nice to be able to reply on the text with a picture of the receipt." - Verified User in Oil & Energy

Source: Fyle Reviews 2025: Details, Pricing, & Features | G2

3) Center

Center is a real-time expense management solution that integrates a corporate card (CenterCard) with comprehensive expense management software. It captures spend as it happens, automates the expense process, and provides full visibility and control over expenses, enhancing compliance and enabling data-driven decision-making.

Center Key Features

Here are some of the most notable features of Center:

• Real-Time Expense Management: The CenterCard® captures spend as it happens and automates the entire expense process.
• Customizable Management: Tailors to company-specific processes, policy rules, and approval flows.
• Integrated Travel Management: Combines travel booking and expense management in one platform.
• Actionable Insights: Provides real-time data to monitor trends and make data-driven decisions.
• Easy Implementation: Best-in-class deployment experience with minimal time investment.

Center Pricing

Center's overall pricing approach is straightforward: no upfront investment, no licensing fees, and pay only for corporate travel when booked.

• Corporate Card Program: Use CenterCard with Mastercard, including virtual cards.
• Powerful Expense Automation: Streamline expense process with dynamic workflows and ERP integrations.
• Travel Booking: Manage travel and expenses with visibility and control.
• Low-lift, Custom Deployment: Personalized deployment experience tailored to business requirements.
• Real-Time Insights: See all employee spend in real-time for better budget decisions.

Drawbacks To Center

General user reviews of Center highlight its real-time expense tracking and ease of use, but some users note limited reporting options and manual setup requirements.

• "Center's real-time tracking is excellent, but the reporting options are quite limited, which can be frustrating." - Eric L.
• "The platform is user-friendly, but setting up cost centers manually is time-consuming." - Rachel C.

Source: Center Reviews 2025: Details, Pricing, & Features | G2

4) Tipalti

Tipalti is a finance automation company that provides a connected suite of tools to manage accounts payable, global payments, procurement, and employee expenses. Their solutions aim to streamline financial operations, improve visibility and control, and drive business growth.

Tipalti Key Features

Here are some of the most notable features of Tipalti:

• AI-Driven Capabilities: Utilizes AI for predictive analytics, insights, and process automation to enhance efficiency.
• Global Payment Management: Supports cross-border payments to 196 countries in 120 currencies via 50+ payment methods.
• Comprehensive Compliance: Offers multi-jurisdictional tax compliance, built-in payment protections, and enterprise-grade security controls.
• Connected Suite: Provides a unified platform to manage spend, onboarding, invoice management, payments, and reconciliation.
• Pre-built Integrations: Seamlessly integrates with various ERPs, accounting systems, and other platforms to extend automated workflows.

Tipalti Pricing

Tipalti's pricing model is designed to grow with your company, offering seamless upgrades to more advanced capabilities as your business becomes more complex.

• Starter: Supplier portal, W9/W8 collection, AI invoice processing, ERP integrations.
• Premium: All Starter features, procurement features, PO matching, global multi-currency infrastructure.
• Elite: All Premium features, customizable procurement, advanced approval rules, budget management.
• Accelerate: Payee self onboarding, W9/W8 collection, 50+ payment methods, global infrastructure.
• Plus: All Accelerate features, fraud monitoring, self-billing, access to Developer Hub and APIs.

Drawbacks To Tipalti

General user reviews of Tipalti highlight its automation capabilities and ease of use, but some users mention a learning curve and occasional technical issues.

• "Tipalti automates the entire payment process, reducing manual effort and ensuring compliance." - Mahendra M.
• "The system is easy to navigate, but there is a learning curve for new users." - Abhi B.

Source: Tipalti Reviews 2025: Details, Pricing, & Features | G2

5) Medius

Medius specializes in AP automation and global payment software, offering intelligent, autonomous solutions to streamline accounts payable processes and improve cash flow visibility. Their comprehensive suite includes AP automation, payment automation, fraud and risk detection, procurement, expense management, sourcing, contract management, and supplier onboarding, leveraging AI and machine learning to optimize financial processes.

Medius Key Features

• Medius Copilot: A conversational AI assistant for approvers, providing automatic answers to questions and aiding in accurate invoice decisions.
• Supplier Conversations: Autonomous invoice and payment status updates sent directly to suppliers' inboxes, reducing the need for AP teams to handle supplier inquiries.
• Fraud & Risk Detection: Utilizes machine learning and AI to enforce policies and provide visibility into fraud and risk exposure.
• Expense Management with Expensya: Automates expense reports using AI and ML, eliminating the need for manual entry and paper receipts.
• Interactive Demos and Video Tours: Offers interactive demos and on-demand video tutorials to explore Medius' AP automation software.

Medius Pricing

Medius offers suite-focused packages and application-level pricing options tailored to meet the unique needs of businesses.

• Starter: Includes AP automation, recurring invoices, and Medius Capture for up to 2 countries.
• Professional: Adds Medius Analytics and Supplier Portal, covering up to 4 countries.
• Enterprise: Expands to 6 countries, includes Medius Prepayments, and supports more users.
• Premium: Offers unlimited entities, countries, and users, with comprehensive AP automation features.

Drawbacks To Medius

General user reviews of Medius highlight its ease of use and automation capabilities, but some users note the need for better customization and faster processing times.

• "Medius has powerful report functions and customizable configuration which allows us to achieve specific goals." - Shinsuke T.
• "The system can become slower when handling documents that exceed several pages." - Denise K.

Source: Medius Reviews 2025: Details, Pricing, & Features | G2

How to select the right Expensify alternative?

Tips for Selecting the Right Expensify Alternative:

• Identify Your Needs: Assess your business requirements, such as expense management, AP automation, or global payments, to find a solution that aligns with your goals.
• Evaluate Key Features: Look for essential features like real-time tracking, AI-driven capabilities, and seamless integrations with your existing systems.
• Consider Pricing: Compare pricing models to ensure they fit within your budget while offering the best value for the services provided.
• Read User Reviews: Check out user feedback to understand the pros and cons of each platform from real-world experiences.
• Request Demos: Take advantage of free demos to get a hands-on feel of the platform and see if it meets your expectations.
• Think Long-Term: Choose a solution that can grow with your business, offering scalability and flexibility. Rho, for instance, provides a comprehensive suite that supports businesses from inception to IPO.
• Customer Support: Ensure the platform offers reliable customer support. Rho's 24/7 private banking support is a notable example of dedicated service.

Getting started with the best Expensify alternative

Choosing the right expense management solution is crucial for your business's financial health. While all the alternatives mentioned offer valuable features, we believe Rho stands out for its comprehensive suite of services and seamless integration capabilities. Whether you're a startup or a large enterprise, Rho's platform is designed to grow with you, providing the tools you need to manage your finances efficiently.

If you're ready to experience the benefits of Rho firsthand, we encourage you to request a demo today. Discover how Rho can transform your financial operations and support your business from inception to IPO.